Terms
SOLVAY
Solvay’s Table of Compliments
TERMS AND CONDITIONS
The Solvay Group (hereinafter referred to as “the Organiser” or “Solvay”), is organizing a free campaign, named “Solvay’s Table of Compliments” (hereinafter referred to as “the Campaign”) under the terms and conditions below.
ARTICLE 1 - ENTRY PERIOD
The Campaign will include a specific period (hereinafter referred to as the “Period”) to be announced on Solvay internal communications channels (email, intranet, Google Spaces posts, Digital Signage and/or other media available for all Solvay employees), so all employees can be aware of it, during which Solvay employees will be able to submit entries and therefore participate to the Campaign and be taken into account for the prize awards (subject to meeting the eligibility conditions).
Entries submitted before or after each Period announced will not be eligible for entry into the Campaign or the prize draw.
ARTICLE 2 - ELIGIBILITY
The Campaign is open to all Solvay employees worldwide who are aged 18 or over and employed by Solvay during the Period, (hereinafter referred to as either the “Participant” or “You”).
The organizing team of the Campaign as well as externals and contractors can submit compliments but are not eligible for the award of prizes.
Participants must also be a Solvay employee at the time of the draw to be taken into account for the prize draw and be eligible for the prize.
Participants have no limit of entries (hereinafter referred to as “Submissions”) and can be the author or a co-author of each Submission.
The Organiser reserves the right to disqualify any entrant (at our sole discretion) if we have grounds to believe the entrant has breached any of the rules and/or committed any type of fraud attempt.
In order to participate in the Campaign, You must follow the instructions on Article 3, provide the requested data, agree with these Terms & Conditions and with the Privacy Notice related to the employee engagement campaign “Solvay’s Table of Compliments”.
ARTICLE 3 - CONDITIONS
You can participate, during the Period, in the Campaign by submitting compliments regarding a colleague, whether it’s a coworker, teammate, leader, mentee, or anyone who has made a positive impact. You can recognize them for their contribution to a project, collaboration, or a situation that has made a difference and helped improve the work environment. By participating, You highlight the guiding principles of Solvay’s purpose and core beliefs & behaviors, and explain how these values and your relationships with colleagues strengthen Solvay Group and differentiate us from other companies.
Participants are expressly prohibited from disclosing, sharing, or submitting any confidential, proprietary, or sensitive information on the webpage dedicated to the Campaign.
You agree that if you are a winner, Solvay is authorized to use your name and/or image in in any promotional material in connection with your entry, as Solvay sees fit whether now or in the future, anywhere in the world.
ARTICLE 4 - DATA PROTECTION
The Organiser shall collect, process and use the personal data (i.e., name, surname, country, site, personal and/or corporate email address) - hereinafter referred to as “the Data") provided by the Participant or gathered, directly or indirectly, in connection with the Campaign, in accordance with the applicable Data Protection regulations, in the applicable jurisdiction, on the protection of personal data.
The Participant consents to being contacted by the Organiser in accordance with the applicable Data Protection regulations of the relevant jurisdiction.
The Participant hereby acknowledges that he has read the Privacy Notice with respect to the usage of its Data in compliance with the Data protection regulations and that accepting these terms and conditions declare that You are aware of the purpose and use that will be made of your data.
ARTICLE 5 – AWARD OF PRIZES
Upon the conclusion of the Campaign, a prize draw will be conducted among all eligible Participants. One winner will be drawn for each of the 4 following regions: EMEA, APAC, North America and LATAM.
The draws for the winners are operated by Solvay SA, whose registered office is 310 rue de Ransbeek, 1120 Brussels, Belgium.
Only those Solvay employees who are aged 18 or over and employed by Solvay during the Campaign, as mentioned in Article 2, are eligible to enter the Campaign.
ARTICLE 6 - PRIZES
The prize, for this Campaign, is as described below:
- A food basket, which includes an assortment of premium and locally-sourced delicacies. The prize is intended to provide a delightful moment to share with colleagues.
Hereinafter referred to as the “Prize”.
The Prize is not transferable, nor exchangeable against another prize or against their financial value.
The Prize may need to be adapted according to the region where they will be purchased.
The Organiser shall have the right to substitute all or part of the Prize offered for an alternative prize which the Organiser reasonably nominates.
Up to 30 days after the end of the Period, the winning Participants will receive an email notifying them of the result of the Campaign. The winning Participants should confirm receipt of such notification and contact the Organiser with an email address for the delivery of the Prize.
The Prize will be delivered to your email address within a maximum period of 3 (three) months following expiry of the Period.
The name of the winner may be obtained on Solvay’s internal communication channels Solvay One, Google Spaces, Digital Signage), where all results of the competition will be revealed.
ARTICLE 7 - RELEASE AND LIMITATIONS OF LIABILITY
By entering the Campaign, the Participant agrees to release and hold harmless the Organiser from and against any claim or cause of action arising out of participation in the Campaign, receipt, or use of any Prize, or injury or damage to persons or property.
The Organiser reserves the right to shorten, extend, modify or cancel the Campaign in the case of an event that would render it impossible to continue the Campaign in accordance with the provisions of the present terms and conditions. In the case of a malfunction of the internet or of any other problem related to the telecommunications networks, or computers online, of servers, of internet providers, of computer equipment or software, without any responsibility being engaged in this regard and without any compensation whatsoever being claimed by the Participants.
The Organiser expressly reminds Participants that the Internet is not a secure network.
The Organiser shall not be liable for contamination by any viruses or intrusion by a third party into the terminal system of a Participant or any smartphone/tablet used for entry into the Campaign.
The Organiser shall not be liable in the event of any malfunctioning of the dedicated webpage for the submission of compliments, in particular due to malicious acts from third parties or network congestion, which may prevent a Participant from joining the Campaign.
The Organiser shall not be liable for the consequences of Participants' connection to the network or for access via the wireless application protocol. The Organiser shall not be liable for any costs incurred by the Participants in connection with their participation in the Campaign, including, but not limited to, roaming charges or bandwidth expenses, which shall be borne solely by the Participants. If Participants utilize a Solvay mobile device to connect, they shall take all necessary measures to minimize such costs, including the use of a secure Wi-Fi hotspot, to the fullest extent possible.
Proof of entry or submission will not be deemed to be proof of receipt.
The Organiser shall not be held liable for any incidents which may occur due to a Participant's use of a Prize.
The Organiser shall not be held liable for any theft or loss that might occur during delivery of the Prize.
ARTICLE 8 - QUESTIONS
You may send any questions and inquiries about the Campaign to solvay.communication@solvay.com.
ARTICLE 9 - APPLICABLE LAW
These terms and conditions, and any issues or disputes which may arise out of or in connection with these terms and conditions, shall be construed and interpreted in all respects in accordance with the laws of Belgium. The Participant submits to the exclusive jurisdiction of the French-speaking courts of Brussels, Belgium to settle any such dispute or issues.
All the practical difficulties of the application or of the interpretation of these terms and conditions will be settled finally by the Organiser.
By entering the Campaign, all Participants will be deemed to have accepted and be bound by these terms and conditions, the Information Notice and Consent and the Privacy Notice. The Organiser reserves the right to refuse entry, or refuse to award a Prize to anyone in breach of these terms and conditions.
Solvay - Solvay’s Table of Compliments
INFORMATION NOTICE AND CONSENT
Solvay SA (“We” or “Our” or “Solvay”) is committed to comply with the Personal Data Protection Legislations that apply to its data subjects and complies with the transparency obligations on how your personal data are collected, processed and stored according to a defined purpose.
Please take the time to carefully read this Information notice.
We inform you that We will collect your personal data: name, country, site, GBU, function, department, and/or other data, if needed, (“Your Personal Data”) to ensure that within the context of the Solvay’s Table of Compliments (“Campaign”), We will be able to administer the Campaign and identify the contributors of such Campaign (“Purpose”).
Solvay, with registered address at 310 rue de Ransbeek, 1120 Brussels, Belgium, is a controller of Your Personal Data and processes Your Personal Data based on your consent.
Your Personal Data may be accessed and processed solely on a need to know basis to enable us to pursue the Purpose by i) the relevant personnel of our organization, ii) by our solution provider and partner for the Campaign. Our employees and third parties having access to Your Personal Data are required to comply with written instructions, to apply a duty of confidentiality and to implement appropriate technical and organizational measures to secure data.
Solvay takes the security of Your Personal Data very seriously. We have implemented adequate technical and organizational measures to ensure that Your Personal Data is not lost, accidentally destroyed, misused or disclosed, and is not accessed by unauthorized individuals. Please read our Privacy Notice for more details on the protection of Your Personal Data.
Your Personal Data is stored as long as necessary for the Purpose, but no longer than twelve months after the end of the Campaign, to allow the delivery of prizes for the winners, whichever is the longest.
As data subject, you have the following rights as they are identified by the applicable law: i) access and obtain a copy of Your Personal Data on request; ii) require that We rectify Your inaccurate or incomplete Personal Data; iii) require that We erase or stop processing Your Personal Data (e.g. where Your Personal Data is no longer necessary for the Purpose); iv) require the restriction of Your Personal Data processing; v) request that Your Personal Data you have provided to us be returned to you or transferred to someone else in a structured, commonly used and machine-readable format. The latter right must be exercised in compliance with your confidentiality duties; or vi) withdraw your consent where we relied on the latter to process Your Personal Data (without this withdrawal affecting the lawfulness of processing prior to the withdrawal).
Please note that if you withdraw your consent, you cannot participate in the Campaign anymore. If you would like to exercise any of these rights, please contact the following address: privacy@solvay.com.
In addition, you also have the right - if you believe that we have not complied with your data protection rights - to lodge a complaint with the supervisory authority of the country or region of your usual place of residence, your place of work or the place of the alleged infringement.
By accepting to participate in the Campaign on a voluntary basis and providing your data on Solvay’s Table of Compliments, you acknowledge that you have fully understood and agreed the content of this Information Notice and you give your consent to Solvay and a third party necessarily engaged by Solvay for the Campaign to collect, process and store your Personal Data for the Purpose as defined hereunder.
This document is version controlled, and will be reviewed and updated when there is a major change.